How can I make an application?
If you are are looking to exhibit a vehicle, or wish to attend with your reenactment or living history group, you will need to use our online application system. You will be prompted to make an user account on our website. After verifying your email address, you will be able to make an application. Your personal infomation is collected when you make the user account. This is then automatically filled out when you come to make an exhibitor application. All you need to do is add the application specific information. After you have submitted your application, you will recieve an automatic confirmation email. If you need to change your application you will be able to edit your application using the exhibitors centre.
If you are a trader, you will need to fill in our paper forms and send us payment.
Links to each specific application form can be found on the Exhibitors page.
Can I make an application by Post?
If you are a vehicle exhibitor, or reenactment group, or a non-trading exhibitor, you can NOT make an application via post. You must use the online forms.
We no-longer accept paper forms for these sections for a number of reasons.
Physical forms must be posted to us, and we need to post a response back. This increases costs to exhibitors, and for most exhibitors is inconvenient.
All information needs to be manually processed and input to a spreadsheet. This takes time when you have hundreds of applications to transcribe. For online forms this is all automatic, meaning more time can be spent on organising the show.
If you are a trader, you must fill out the paper forms.
“What? You said you don’t like paper forms.”
As we do not have an online payment processing system, traders must send us a cheque. We must receive the cheque to confirm your place. Traders are entering into a contract with us which is better to have on paper. There are also significantly less trader applications so processing is not a cumbersome.
What application should I make?
We consider exhibitors under 4 categories, and so there are 4 different application forms.
Please ensure you understand our definitions of each category, as you may not normally consider yourself to be what we consider you as (and this will lead to confusion when you come to book in). The application forms are different for each category, as we require different information, so please ensure you complete the correct forms.
Vehicle Exhibitor: An exhibitor who is primarily exhibiting a vehicle. We acknowledge many vehicle exhibitors may also carry out aspects of reenactment/living history for example wear uniform or have weapons.
Reenactor/Living History (Groups): An organised reenactment or living history group with public liability insurance. Groups whose primary focus is the portrayal of military organisations operations as part of a static display or diorama which may or may not include vehicles, or as a walking exhibit (without display or vehicles).
Traders and Charities: An exhibit which primarily buys or sells goods or services or both, or charities collecting/fundraising for specific causes.
Other Non-Trading Exhibit: Any exhibit which does not fall into the Vehicle or Reenactor categories which does not primarily sell goods/services.
How many applications can I make?
Vehicle exhibitors, with multiple vehicles, will need to make a separate application for EACH vehicle. Once you have created an account, all you need to do is log in and visit the vehicle application form. All of your personal information will be automatically entered into the form, so all you need to add is the vehicles information, and complete the declarations.
Reenactors/Living History groups should only make one application. This application should only be made by someone within the group who has authority to do so and is willing to act as the primary contact with us. All members of the group that are attending should then be added to that application. It is the primary contacts responsibility to ensure that all members are aware of the rules and regulations of the show! We ask that they forward on any correspondence that we ask them to to their members.
Traders should make one application per business.
Non-Trading Exhibits should only make one application. This application should only be made by someone within the group who has authority to do so and is willing to act as the primary contact with us. All members of the group that are attending should then be added to that application. It is the primary contacts responsibility to ensure that all members are aware of the rules and regulations of the show! We ask that they forward on any correspondence that we ask them to to their members.
Can I bring my non-military vehicle to display?
We are quintessentially a military show. We generally do not accept vehicles unless they have seen some kind of military service.
This means we do not accept civilian vehicles, or civilianised variants of military vehicles.
If you aren’t sure if your vehicle fits these criteria, please contact us before making your application.
We are open to make exceptions to this rule for extremely interesting, or rare vehicles which may be of interest to attendees of the show.
The show reserves all rights to decline or reject applications which it believes do not fit our criteria.
When can I arrive and when can I leave?
Exhibitors are free to arrive up-to two days before the show starts, however, please note that the site may not be completely setup and not all facilities will be available – like showers, or toilets.
Most exhibitors arrive the day before the show opening.
Exhibitors may arrive on show days. If you plan on doing this, please make every effort to arrive BEFORE 9am, so you can find and setup a pitch before the public are allowed into the show site. If you arrive after 9am, you may be subject to waiting for marshals, and you may be directed to a pitch.
We will guarantee the booking in tent in manned between these times.
Fri-Sat: 7:00-9:00, and 17:00-20:00
Exhibitors are under no contractual obligation to attend the show for the full 3 days, however, we do request and highly appreciate exhibitors who attend stay for the duration of the show.
Exhibitors may leave during the show. We ask that all exhibitors remain on site until 5pm. We appreciate that some exhibitors may have commitments after the show, however we request that exhibitors do not leave before 4pm on the last day of the show.
Reenactment/Living History groups, and Traders who do not stay for the full duration of the show may be relegated to less favourable positions in the show field, if they are unable to commit to the full duration, or have failed to do so in previous years.
Exhibitors may stay overnight after the last day of the show if this is easier for them however we can not guarantee full facility access.
Please note, the show dates this year are: Sat 25th - Mon 27th May 2024
What do I do when I arrive at the show?
Upon arriving at the showground you will need to stop at the command/booking in tent, and sign in. The command tent will be on the main track as you enter the showground.
Booking in is different depend on what type of exhibitor you are. All the application booking in information is grouped by category and then by name. It is therefore EXTREMELY important you know, your name/your group name, and what kind of exhibitor you are! Yes, people do seem to forget these things and it leads to confusion.
Vehicle Exhibitors will only need their name. Companions should aim to arrive at the same time as the exhibiting vehicle.
Reenactors will need to give the name of their group, and their name.
Traders will need to give their business name.
Non-Traders will need to give the name of their organisation.
You will be required to sign the register and will be given your show documentation, show passes (wristbands), a show programme, and a bin-liner if you would like one. You will also be able to see the show layout. Reenactors and Traders/Non-Traders will be directed to their allocated pitches. Vehicle exhibitors will be directed to the vehicle lanes and can choose a pitch to their preference.
What are the rules and regulations?
We have rules and regulations which are not only designed to ensure a fluid running show, but also to keep everyone onsite as safe as possible. In many cases, the regulations are not intended to protect you from your own actions, but to protect others. Due to the nature of our show there are many risks which put a high level of responsibility on the show organisers, and failure to adhere to the regulations could jeopardize the show.
We would like to remind everyone that Health and Safety is EVERYONE’S responsibility. If you see potentially unsafe practices, you should intervene yourself when it is safe to do so, or report it to a marshal immediately who will investigate.
The show regulations can be found here:
All attending parties should have read the regulations before attending the show.
What facilities are onsite?
The show provides a number of facilities for exhibitors who are staying onsite.
What are the costs?
We understand that without exhibitors, we would not have a show.
We therefore do not charge Vehicle Exhibitors, Reenactors or Living History groups, or Non-Trading Exhibitors, to attend the show.
Traders are charged a very reasonable 3 day rate.